Everyone has the same number of hours a day, but some of us achieve more than anyone else in these 24 hours. It is whether they have special time management techniques, or they are “super” humans with a secret we don’t know!
The key is both of these possibilities: They understand the time management benefits and they have a secret of not letting anything distract them!
We can’t deny that many times we end up complaining about the day not having enough hours because we need to get to work, do chores, eat, sleep for 8 hours, go out, have a personal life, grocery shopping, meet our friends, have quality time with our partners, and many more… how can we manage all this in one day?
Let’s be honest, to create a schedule is simple, but to stick to it is hard…
1. Start your day early
You can do a quick online search about the time successful people start their day, and you will find that the majority of them would choose to be up at the crack of dawn in order to take full advantage of the day!
- The CEO of Apple Tim Cook wakes up daily at 5 AM.
- The Vogue editor Anna Wintour plays tennis before she goes to the office; she wakes up at 5: 45 AM.
- Oprah runs on the treadmill and meditates before going to the studio; she wakes up at 6 AM.
PS: exercise is an important part of every successful person’s life.
2. Set your priorities and goals
The best time management tool is to set all of your priorities and goals for the day, it is how to determine the course of the day and make productive progress toward your goals. Successful people can tell the difference between important and urgent matters, so they tackle them both and then leave the rest of the menial tasks for later.
One of the best time management skills is to split your days into buffer days and focus days. For instance, you can have a day for managing the employees and a day for working on developing the business. The key is to find a balance, and by the end of the week, you will feel satisfied that you got everything under control.
3. Focus on one task at a time
Multitasking is known to be the most efficient use of time, but when you tackle many things at once, you will not be giving each task the focus it deserves. Plus, our brains can’t focus greatly on two things at once for the most part.
Anyone that says they can multitask, it is true, but the quality of their work will not be as good as if they focused on each one separately and it can also waste more time than they intended to!
If you want true efficiency, then focus on one task at a time!
4. Learn to delegate
Even if you have the teleporting superpower, you still can’t be in all places at the same time. You have many tasks to do and many meetings to follow through, but you can split yourself into ten.
This is why you should use the time management technique that all successful people do, and it is to hire trustworthy employees that can help with other tasks when you are not available!
You will be investing your money in people that will help you win more time so you can do more and better things!
5. The 80/20 rule
One of the most helpful concepts for time management and to be productive is the Pareto Principle, or as they call it: the 80/20 rule.
It basically means that 80% effort gives 20% results or the opposite. For example, take a piece of paper and write down 10 tasks you need to do today, pick the two most important ones that you know will have the best impacts on your life, get them done, and you will have worked on 20% of your goals that got you the best results.
6. Make time for interruptions and distractions
If you kept on planning everything down to the second, you will never have enough time for other challenges. So follow this time management technique and keep one hour (at least) for the unplanned and unexpected challenges that may occur.
If you have a team of employees, then you should schedule open office hour for collaboration and colleagues. It is a fact that over-scheduling yourself will not help you get your work done, it will only keep you falling behind.
7. Saying NO and short meetings are the key!
First of all, it is a necessity to learn when to say no because the more you say it, the better you will be able to master your time. There is no time to say yes to a friends’ gathering when you have a million things to do the next day – Sleep is a priority too!
However, successful people recognize which meetings are important to do and attend, and as long as they are short, the employees will be getting the best out of it, which is the best advantage of time management. Experts say that 7 to 11-minutes meetings are enough. So keep it short, professional, fun, and don’t hesitate to say no!